Board Briefing- June 1, 2017


Buncombe County Schools
Board Briefing

Enka High Musical Theatre

Superintendent's Comments

Dr. Tony Baldwin commented on a variety of topics concerning Buncombe County Schools and its students, faculty, staff, and the communities served by the system. These remarks included:

Summer is Coming! We are currently in the end-of-year exam period within the elementary and middle schools. Next week, we will begin final exams within our high schools. A reminder that next Friday the 9th will be the last student attendance day for the school year, in addition to being a two-hour early release to allow preparation for the majority of graduations ahead.

Graduation 2017 Speaking of graduations, Early College will be our first ceremony tomorrow evening at 6:00p.m. in the Ferguson Building on the AB Tech campus. 

Star-Studded Ribbon Cutting Thanks to Cynthia Lopez and her staff in Human Resources for their efforts to make the ribbon cutting ceremony on Tuesday, May 30, for the Williams-Baldwin Teacher Campus a success! UNC Chapel Hill Coach Roy Williams and his wife Wanda were on-hand to support this wonderful opportunity to offer smart housing to our teachers, especially those in the first years of their career. How fortunate we are to have such generous resources such as Eblen Charities, The State Employee’s Credit Union, Buncombe County Government, and Goforth Builders that support our schools!

Addressing Lunch Debt Recently, the issue of unpaid meal debts and how these debts are addressed in our schools has received attention. In speaking with Ms. Lisa Payne, our Child Nutrition Director, our total unpaid meal debt district-wide is at $42,459. This is an issue that not only Buncombe County has historically dealt with but an issue for public schools at a state and national level. I believe that I speak strongly for this board and our district that we must identify strategies to recover the unpaid meal debt that do not put students in the middle. That clearly said, it is also important to consider the significant amount of time and effort our principals and staff spend to contact parents regarding this legal debt. In many cases, the efforts are focused on completing and returning the free and reduced meal applications. I strongly believe that our principals are more than willing to work with their parents and provide support when the communication lines are opened. Our school meal charge and payment guidelines are posted on the district’s child nutrition website. Beginning next fall, as a new federal requirement, this information can be accessed on each school’s webpage along with a hardcopy sent to each student’s home. Finally, I want to sincerely thank the many stakeholders and non-profit organizations, especially our churches, who continue to work directly with their local community schools to assist with reducing the unpaid meal debts.

Fund Balance Explanation Speaking of budget, we are in the process of analyzing the newly released House state budget and anxiously await the final negotiated model hopefully by the end of the month. One component of our operational budget that continues to attract comments is our fund balance. Ms. Deborah Frisby explained:

In governmental fund financial statements, fund balance is composed of five classifications designed to disclose the hierarchy of constraints placed on how fund balance can be spent. It is important to understand these classifications of fund balance. For Fiscal year ending June 30, 2016, the total fund balance for Buncombe County Board of Education shown in the Comprehensive Annual Financial Report (CAFR) is $11,323,934 which is broken down in four of the five classifications:

$225,095 is restricted by State Statute-imposed by law GS 115C-425(a)

$518,291 is non-spendable and is comprised of funds that cannot be spent because they are either not in spendable form or are legally or contractually required to be maintained intact. Some examples are inventories, prepaid items, etc. $5,090,709 is committed fund balance by board policy 8100 and is committed for cash flow purposes to enable the school board to do business. This amount is equal to one month’s operating expense. To put this in perspective, this is the same as a family keeping one month of expenses in savings to make sure they can pay all bills each month.

$5,489,839 is assigned fund balance and has been used to balance the 2016-17 local budget. This money is budgeted for actual expenses. The Board of Education expects to use approximately $3,200,000 of this amount through good financial stewardship. This means less than $2,500,000 will be available to balance or appropriate in the 2017-18 local budget.

Unassigned fund balance – this would be fund balance that has not been restricted, committed, or assigned to specific purposes. We have no unassigned fund balance. To summarize, approximately one-halfof our fund balance (committed fund balance) is a savings account used for cash flow to do business. The other half is used to balance the current budget (assigned fund balance). We have no unassigned fund balance.

Recognizing Excellent Educators In closing, I want to take the opportunity to recognize 7 of our veteran administrators who have made the decision to retire from their roles as school-based principals and central office leadership. Each and every one of them have served as incredibly dedicated professionals who share in common a best practice of putting the best interest of students first. Together they represent 187 years of experience as educators!

Mr. John Barbour--Principal of Estes Elementary

Ms. Robin Board --Principal of Koontz Intermediate

Mr. Norm Bossert -- Principal of Black Mountain Elementary School

Dr. Jim Brown --Principal of Erwin High School

Mr. Jeff Conard --Principal of Community High School

Mr. Jack Evans --Principal of North Buncombe High School

Mrs. Candie Sellers--Director of Elementary and Intermediate School Curriculum

Congratulations to all! They will certainly be missed. Tomorrow morning, we will be out in the schools to announce first to faculty and staff any changes in their principal leadership before we make this information public.

To view a more detailed summary of the Superintendent’s Comments, click HERE.

BOARD ACTIONS

ACTION AGENDA   
•  Budget Amendment #8
•  Valley Springs Middle School: Roof Replacement Areas A1, A2, B, C1, C2, D, G, I, N, P & Q – Authorization to Award Contract
•  AC Reynolds High School: Roof Replacement Areas B, E, F & G – Authorization to Award Contract
•  Community High School: Authorization to Proceed with Site Work and Modular Relocation
•  Discovery Academy Phase 4: Procurement of Furnishings
•  Paid Lunch Equity

ANNOUNCEMENTS / FUTURE MEETINGS
•  The Board of Education will hold a Specially Called meeting on June 30, 2017 at 1:30 p.m. in the Minitorium at 
    175 Bingham Road, Asheville, NC 28806.
•  The Board of Education’s Regular Meeting will be held on August 3, 2017, 2017 at 6:30 p.m. in the Minitorium at 
    175 Bingham Road, Asheville, NC  28806.

Graduation Dates:

   Early College: June 2, 2017 6:00 p.m. at the Ferguson Building, AB Tech. Campus
   PEP: June 8, 2017 6:30 p.m. at TC Roberson HS in the Greene Theatre
   Community HS: June 9, 2017 6:00 p.m. at Asheville Christian Academy
   Enka HS: June 9, 2017 7:00 p.m. at the Civic Arena
   Owen HS: June 10, 2017 9:00 a.m. at Owen HS Stadium
   Reynolds HS: June 10, 2017 11:00 a.m. at the Civic Arena
   Erwin HS: June 10, 2017 3:00 p.m. at the Civic Arena
   Roberson HS: June 10, 2017 7:30 p.m. at the Civic Arena
   North Buncombe HS: June 11, 2017 2:00 p.m. at the Thomas Wolfe Auditorium
   Middle College: June 12, 2017 5:30 p.m. at the Ferguson Building, AB Tech. Campus



The latest BCS Advantage Magazine is here. Our cover story is Owen Middle School's drive to succeed in the 2017 Gravity Games! 

                                    Spring 2017
                                     You can read it online now!


Dr. Tony Baldwin
Superintendent

Ann B. Franklin
Madam Chair

Stacia M. Harris
Director of Communications


Comm

175 Bingham Road, Asheville NC 28806
(828) 350-2261



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